Nomination Process (CI)

How to be nominated: 

Nominations for the CI award must come directly from the department and need to be organized by a supporting faculty member. If a student would like to nominate their graduate student CI, they should contact their department. 

A nomination file is opened for a candidate when the following materials have been received: 

  • 1 Online Nomination Form: This form should be completed and submitted by the department.  
  • 1 Letter of Nomination from an appointed faculty member: It must be a faculty member who has direct experience with the nominee and knowledge of the nominee’s teaching activities, either through directly supervising their teaching or observing them in the classroom. The letter must address the selection criteria and should speak to any significant or innovative contributions the nominee made to the development of the course. This letter should also identify whether the nominee has been teaching existing courses in the department, has had the opportunity to develop courses from scratch, or has significantly revised/redesigned existing courses. 
  • 1 Letter of Nomination from a former student: The letter should address the selection criteria and speaks to the nominee’s impact the CI has had on the nominee’s learning. Where possible, the student can identify any significant or innovative contributions the nominee made to the course. IMPORTANT: letters from current students of the Course Instructor CI are not permitted; letters of nomination must be from former students. 

Additional letters may be provided from non-appointed faculty (e.g. Sessional Lecturers, CLTAs or Post-Doctoral instructors), from fellow CIs, or from more than one studentHowever, but the above requirements must be met for the nomination to go forward. 

The TATP will contact CI nominees for additional supporting documentation if the candidate is shortlisted for the award.   

For shortlisted candidates: 

The shortlisted nominee must submit the following: 

Reference letters 

  • At least one faculty reference. 
  • At least one student reference letter 

** These letters can be the same ones that were submitted with the original nomination; however, they must be re-submitted with the rest of the documentation 

 Teaching Materials 

  • course syllabus 
  • sample assignment instructions 
  • sample lesson plan 
  • examples of summative evaluations (test, quiz, exam, final project) 
  • detailed summary of available course evaluation data 

The shortlisted nominee may also include: 

  • sample communications with students (e.g. unsolicited emails from former students, instructions or advice emailed to former or current students) 
  • sample feedback to students 
  • examples of student work (anonymous) 
  • departmental feedback on teaching and letters of observation  
  • examples of effective TA coordination (e.g., meeting agendas or minutes, sample instructions for TAs, course resources designed for TAs, sample communications with TAs, suggested grading rubrics) 

The teaching and additional materials can be from current or previous appointments but again cannot include any information (emails, feedback, course work) from current students. 


Nominations should be sent to: 

Natasha Ng 

Administrative Assistant 

Centre for Teaching Support & Innovation 

Robarts Library, 4th Floor 

130 St. George Street 



Nominations Open: November 4th, 2019 

Nominations Close: February 3, 2020 at noon (12:00p.m.) 

Short List Announced: March 2, 2020 

Supporting Material Due: March 30, 2020 at noon (12:00p.m.) 

Winners Announced: April 29, 2020