Nomination Process (CI)

Nominations for the CI award must come directly from the department and need to be organized by a supporting faculty member. If a student would like to nominate their graduate student CI, they should contact their department.

The nomination package must include:

  • 1 Letter of Nomination from an appointed faculty member who has direct experience with the nominee and knowledge of the nominee’s teaching activities, either through directly supervising their teaching or observing them in the classroom; the letter must address the selection criteria and should speak to any significant or innovative contributions the nominee made to the development of the course. This letter should also identify whether the nominee has been teaching existing courses in the department, or has had the opportunity to develop courses from scratch, or significantly revise/redesign existing courses.
  • 1 Letter of Nomination from a former student that addresses the selection criteria and speaks to the nominee’s impact on their own learning. Where possible, the student can identify any significant or innovative contributions the nominee made to the course. IMPORTANT: letters from current students of the Course Instructor are not permitted; letters of nomination must be from former students.
  • The department must complete an online form to provide nominee information.

Additional letters may be provided from non-appointed faculty (e.g. Sessional Lecturers, CLTAs or Post-Doctoral instructors) or from fellow Course Instructors or from more than one student – but the above requirements must be met for the nomination to go forward.

Shortlisted candidates must provide the following additional supporting documentation in order to be considered for the award (due April 12, 2019):

  • a cover letter that explains what documentation is being provided, and the rationale for supplying the selected teaching materials (i.e. what qualities or teaching strengths are the materials meant to demonstrate);
  • at least one letter of support from a student and one from a faculty member who are familiar with the nominee’s teaching;
  • a statement of teaching philosophy that outlines the nominee’s own definition of effective teaching and identifies the nominee’s own teaching goals; the statement must also speak to the sample teaching materials included – see below;
  • sample teaching materials

The shortlisted nominee must submit the following teaching materials:

  • course syllabus, sample assignment instructions, sample lesson plan, examples of summative evaluations (test, quiz, exam, final project), detailed summary of available course evaluation data

The shortlisted nominee may also include:

  • sample communications with students (e.g. unsolicited emails from former students, instructions or advice emailed to former or current students), sample feedback to students, examples of student work (anonymous), departmental feedback on teaching, letters of observation, examples of effective TA coordination (meeting agendas or minutes, sample instructions for TAs, course resources designed for TAs, sample communications with TAs, suggested grading rubrics, etc.);

These materials can be from current or previous appointments but again cannot include any information (emails, feedback, course work) from current students.


Nominations should be sent to:

Natasha Ng
Administrative Assistant
Centre for Teaching Support & Innovation
Robarts Library, 4th Floor
130 St. George Street